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Associate, Development Administration

Organization
The Studio Museum in Harlem
Working Time
Full Time
Remuneration
Paid

DESCRIPTION

The Studio Museum in Harlem was founded in 1968 by a diverse group of artists, community activists and philanthropists who envisioned a new kind of museum that not only displays artwork but also supports artists and arts education. The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society. 

 

The Associate, Development Administration is responsible for a range of administrative and departmental operational tasks designed to facilitate the efficient operation of the department, including senior level administrative support for the Director of Institutional Advancement as well as coordination and management of the department’s human resources and financial accounting processes.

 

RESPONSIBILITIES:

Administrative support for the Director of Institutional Advancement to include general administrative support, calendar management, meeting coordination, travel arrangements, distribution of email, answering phones, drafting routine correspondences and assistance with meeting preparation
Monitor, track and reconcile monthly departmental budgets and review and submit department payment requests
Assist with developing and monitoring budgeting processes in conjunction with Finance
Submit expense reports and manage credit card account reconciliation for the department
Manage the department’s human resources needs, including payroll, onboarding and transition of new or departing staff, consultants’ contracts, coordination of professional development opportunities for team members and departmental meetings and retreats
Refine the digital and paper retention policies and compliances
Review and evaluate historic and archival materials
Work on strategic planning to improve upon the department’s operational processes in compliance with the organization’s policies and procedures
Ongoing organization and maintenance of physical and digital files
Help maintain departmental PCI compliance and filings with Better Business Bureau, GuideStar and other standard charities registrations
Other duties as needed

 

QUALIFICATIONS:
Bachelor's degree required
A minimum of three years’ experience providing support at a high level
Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite and Raiser’s Edge
Knowledge of standard office administrative practices and procedures
Exceptional organizational and planning skills with attention to detail
Excellent communication and interpersonal skills
Ability to meet deadlines and manage multiple projects simultaneously
High level of accountability, discretion and responsibility in safeguarding confidential information

 

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

PROFESSIONAL LEVEL

None specified

MINIMUM EDUCATION REQUIRED

4-year degree

HOW TO APPLY

job.assoc.dev.admin@studiomuseum.org

http://www.studiomuseum.org

Please forward application materials in one PDF to: job.assoc.dev.admin@studiomuseum.org