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Student Arts Grants

The Arts Initiative’s Student Arts Grants support the creative life of the campus by providing funds for Columbia University student groups who present extraordinary performances and art works each semester.

 

Know before you apply:

1.   Please submit your application at least 3 weeks before the date of your event. For February/March events, this submission cannot be later than 2/14; for April/May events, this submission cannot be later than 2/28.

2.   We review one application per group, per semester. Groups with multiple events in one semester should consider these as a “season” and submit one consolidated application.

     Note: If you're applying for a season with multiple events, please submit your application at least 3 weeks before your first event begins.

3.   The Arts Initiative cannot be the sole source of funding for your project, particularly because there are limitations on the kinds of expenses for which your Student Arts Grant can be used. Smaller projects should have at least one other source of funding or revenue. Larger projects should have multiple sources (e.g., ABC allocation, ticket sales, co-sponsorships, bake sales, etc.).

4.   Your requested grant amount should not exceed the following:

•  Columbia/Barnard recognized groups: $1,500 (typical amount received $500–$1,300)

•  Other groups: $750 (typical amount received $250–$500)

 

+ ELIGIBILITY - ELIGIBILITY

 

Is my group eligible for a Student Arts Grant?

To be eligible to receive a Student Arts Grant, your group must be comprised of at least 50% current Columbia/Barnard students. Both Columbia/Barnard governing board recognized groups and other student groups are eligible to apply.

 

Is my project eligible for a Student Arts Grant?

•  Columbia students must be directly involved in the artistic creation of the project.

•  The project must be non-curricular. No student involved in the project can receive academic credit from any institution or department for the project. Senior theses and other required academic projects are not eligible.

•  The final event/project must be open and accessible to Columbians. Very strong preference is given to projects that take place on campus.

•  Projects that are primarily fundraisers or charity benefits are not eligible.

 

How can I use Student Arts Grant funds?

If you receive a grant, your award letter will outline your expenses that are approved for funding. The following expenses are typically approved:

•  Tech / venue fees

•  Marketing / promotional expenses

•  Printing costs for publications

•  Equipment rental

•  Rights & royalties

•  Supplies and materials necessary to the artistic creation of the project

We do not fund:

•  Artist fees / honoraria (including choreographers, photographers, and videographers)

•  Equipment purchase

•  Travel expenses

•  Food

•  Web hosting fees

•  Software licenses

 

+ WHAT MAKES A SUCCESSFUL APPLICATION? - WHAT MAKES A SUCCESSFUL APPLICATION?

 

Student Arts Grants are competitive, and we receive more applications than we are able to support. Funds are limited, and requests, when successful, may only be awarded partial funding, so a strong application is important.

Elements of a strong application include:

•  Complete, specific, and well-written responses

•  Realistic plan for project execution and achievable goals

•  Student participation (number of students, diversity of schools represented)

•  Audience impact (size, diversity of schools represented)

•  Creative and strategic marketing plan

•  Accurate, balanced budget that includes multiple additional revenue sources

 

+ PARTICIPATE IN AN APPLICATION WORKSHOP - PARTICIPATE IN AN APPLICATION WORKSHOP

 

We encourage anyone considering applying for a grant to attend an in-person workshop. You’ll be able to get feedback from Arts Initiative staff and other applicants, learn more about the process, and ask questions. You may bring a draft of your application if you wish, but this is optional.

 

TBD

Arts Initiative office, Dodge 201

Registration TBA

TBD

Arts Initiative office, Dodge 201

Registration TBA

 

 

 

 

 

 

 

+ I'M READY TO SUBMIT MY APPLICATION - I'M READY TO SUBMIT MY APPLICATION

 

1.   Download the budget template spreadsheet and indicate your anticipated expenses and revenue. You will need to attach this to your application form.

2.   [optional] Draft your detailed application responses in this Word document worksheet. This will be helpful when completing your online application, since you can't save your progress in the form.

3.   Complete the online application form, copying and pasting your answers from the Word document worksheet. Upload your budget spreadsheet when prompted at the end of the form.

   Note: If you have issues logging in with a Barnard email address, please use a Columbia email address or Gmail address to log in to the form.

 

Note that if you do not receive a confirmation email after submitting your application, please contact us at artsinitiative@columbia.edu.

You will receive your grant decision before your event date or by Wednesday 2/26 (for February/March events) or Wednesday 3/11 (April/May events) at the latest.

 

**Applications must be submitted using the online form. Email submissions are not be accepted.

 

+ MY APPLICATION WAS APPROVED! WHAT'S NEXT? - MY APPLICATION WAS APPROVED! WHAT'S NEXT?

 

Along with your approval notification, you will receive instructions to schedule a meeting to review the terms of your award and sign your award letter.

You will also receive the Arts Initiative logo and credit language, which must be included in all printed and digital materials (e.g., programs, posters, Facebook events, etc.).

Fill out this form to promote your event to the Columbia community in the Arts Initiative’s online calendar.
 

Need ticketing? Our Ticket & Information Center offers box office services to University-recognized student groups. Fill out this form to request ticketing for your event.

 

+ WHAT DO I NEED TO DO TO RECEIVE MY AWARD FUNDS? - WHAT DO I NEED TO DO TO RECEIVE MY AWARD FUNDS?

 

Student Arts Grants are awarded on a reimbursement basis, meaning you receive your award funds after your project has been completed. You will need to submit the following documentation in order to receive your grant payment:

•  Final budget detailing your project’s actual expenses and revenue

•  Receipts for the approved line item(s) that were indicated on your award letter

•  Confirmation of the number of people who experienced your project

•  3-5 high quality photos

•  Video (if available)

•  Hard copy of publication (if applicable)

 

Deadlines:

Documentation must be received within 30 days after the project’s completion. Your grant award letter will indicate your the exact deadline. If you miss this deadline, you forfeit your grant award. Note: If you receive a grant, we’ll send you more detailed instructions.

 

How/when will I receive my award funds?

After we’ve received and reviewed your project documentation, we will transfer funds directly to your University Student Group Account (for recognized student groups), or you will be issued a check via Columbia Accounts Payable. Note: You need a social security number in order to be issued a check.

 

Important Dates for Spring 2020

1/21
TBA
2/14, 11:59 PM
TBA
2/28, 11:59 PM

Spring 2020
application cycle opens

Application workshop #1

[Learn more]

Final deadline for
February & March events

Application workshop #2

[Learn more]

Final deadline for
April & May events

 

SUBMIT AN APPLICATION

Questions? Email artsinitiative@columbia.edu

 

Images: (L to R) Columbia Ballet Collaborative, Artist Society, CU Taiko, NOMADS